An office manager hiring an administrative assistant wants someone who keeps things moving without being reminded: calendars, files, supplies, visitors. Your resume should show how many people you support, which systems you use and where you made daily work easier.
Summary
Administrative assistant with five years of experience supporting teams of 15 to 30 people at a property management company and a law office. Manages calendars, travel, meetings and office supplies, and keeps files and records in order. Skilled in Microsoft 365, including advanced Excel and Outlook. Organized, discreet and quick to take work off other people's plates. Looking for a role supporting a busy leadership team.
Work experience
Administrative Assistant, Property management company in San Diego, CA (2021 - Present)
Support a team of 30, including 3 regional managers, with calendars, travel and meeting planning.
Process about 120 vendor invoices a month and track them through approval.
Moved the team's paper filing to SharePoint, making lease documents findable in seconds.
Coordinate onboarding for new hires, from equipment orders to first-day schedules.
Office Assistant, Law office in Chula Vista, CA (2019 - 2021)
Answered phones, greeted clients and scheduled appointments for 4 attorneys.
Prepared and filed documents and kept client records up to date.
Handled confidential case files according to office procedures.
Education
Associate of Science in Business Administration, Community college in California (2017 - 2019)
Microsoft Office Specialist: Excel Associate, Microsoft (2022)
Skills
Calendar and meeting management
Travel booking and expense reports
Microsoft 365 (Outlook, Word, Excel, Teams)
Document management and filing
Data entry and record keeping
Office supply and vendor management
Front desk and visitor support
Minute taking
Handling confidential information
Onboarding support for new staff
Keywords the software looks for
Many employers have your resume read first by software that filters on these words. Use them where they match your experience: in your summary and in your work experience.
administrative assistant
office administration
calendar management
scheduling
Microsoft Office
Excel
data entry
travel arrangements
expense reports
record keeping
office supplies
confidentiality
How to make your resume stronger
Say who you support
A team of 30, three regional managers, four attorneys. The number and level of people you support shows the scale of your role.
Show volume
Invoices per month, meetings per week, visitors per day. Numbers make routine work concrete.
Mention your system level
Microsoft 365, Google Workspace, SharePoint, an ERP or CRM. Mention advanced Excel if you really use it.
Show one improvement
A filing system you set up, a process you simplified, a checklist the team now uses. That sets you apart.
Mention discretion where it matters
In legal, HR or leadership support, handling confidential information is part of the job. Say so briefly.
Common mistakes
Only listing tasks like 'answered phones' and 'filed documents'.
Not saying how many people or which roles you support.
Listing 'Microsoft Office' without any level or detail.
A summary full of general qualities without examples.
Frequently asked questions
What skills should an administrative assistant resume include?
Scheduling, Microsoft 365 or Google Workspace, data entry, document management and communication. Add one or two examples of how you used them.
How do I make an admin resume stand out?
Use numbers for the people you support and the volume you handle, and add one improvement you made. That turns routine work into results.
Should I list typing speed?
Only if the posting asks for it. Otherwise your system skills and examples say more.
Is a cover letter needed for an administrative assistant job?
It helps, because communication is part of the role. Keep it short, clear and without typos.
Resumate is an AI resume builder for job seekers, at getresumate.com and getresumate.nl. We help candidates get past the filter with a resume, a cover letter and a match per job posting. Resumate is not a recruiter ATS and not a job board.